Your data doesn’t have to be perfect before it’s published to the 360Giving Standard.
In fact, publishing will help to improve the accuracy of your data as you delve into the detail of what information you currently collect where; how you want to present it; and what information is missing.
If you are from a grantmaking organisation, you can be part of 360Giving by committing to share simple data about the grants you have made. By detailing the organisations, projects and issues you have provided funds to, you will be contributing to a clearer map of the resources supporting social change, helping improve strategic decision making across the sector. We have resources to help you publish in our Support section.
However, for open data to be really useful it has to follow an agreed format – a standard – so it can be easily compared with data from other organisations. 360Giving provides a simple open data format for publishing grants data. Find out more more about the 360Giving data standard.
Five steps to opening up grants data
1. Discuss and plan
Begin by sketching out where information on your grantmaking is currently held, and how often it is updated. Note how you categorise the types of data you gather.
Talk through your findings with others in your organisation to gauge interest in and support for finding out more about open data publication and the 360Giving open data standard.
Don’t forget that you can also learn from the experience of other publishers. We can put you in touch with other grantmakers to share best practice with you.
2. Select your publishing template
There are two ways of publishing to suit different capabilities. We can help you decide which works best:
- Use our simple spreadsheet template
- Export data direct from your grants database using the developer-friendly JSON schema.
Whichever format you choose, we can help convert between them: meaning everyone can get data in a format that works for them. We provide full reference information on the meaning of each data field used in the standard and how to complete them.
3. Prepare your data
You can get free help and feedback from our friendly support team to help you convert your data into the 360Giving templates, and to check the data quality. At this stage, you will need to think carefully about how your data is categorised, and which fields to include in your publication, making sure you do not publish any private data. You can create 360Giving files manually, but it is often possible to set up automatic reports within a grant management system, or to use a formula in a spreadsheet, making it easier to re-publish whenever your data changes. The 360Giving Data Tool can support you at this stage.
4. Publish on your website
We recommend creating a dedicated page on your site where you can list your data for download. This could be at a dedicated “open” section/page on your site, to provide more information to people on what information you’re making available, both via 360Giving but also elsewhere. You can host the data anywhere on your site and link to it where it can be easily found. For example, linking to your data file of grants alongside your annual report.
Select a suitable file format for your file; supported formats are xlsx or csv. Please note that xls is not a supported file format.
Select a suitable open license along with your file, letting website visitors know this is open data which they can access and re-use free of charge. For 360Giving data, we favour either a Public Domain Dedication or the Creative Commons Attribution License
5. Register with 360Giving
If this is the first time you have published data to the 360Giving standard, or the location of your data file has changed, get in touch to register your dataset. We will include it in the 360Giving registry of data, recording the license it is under, and if it is openly licensed it will then be available for inclusion in the growing number of tools that work with 360Giving data.